Controlled Access to Confidential Data

Your organization likely handles sensitive information that must be secured from access by unauthorised users. In the event of a breach in control, it could result in a catastrophic destruction of these precious assets. The principle behind access control is to act as a cautious gatekeeper defining the parameters by which individuals are able to handle sensitive material. However, as organizations evolve and change, the previous data handling practices may not be the best or acceptable. This can result in sensitive information being released to unauthorised users, whether from within the organization or outside.

Inadequate controls can lead to a loss of first-party data which includes employee and customer information. A breach of this kind could expose your organization to costly penalties from regulatory authorities or lawsuits. It could also affect the confidence of your clients and customers.

The management of access is an organizational as well as technical process. Getting controlled access to confidential data requires the proper balance of policies procedures and technologies. These are necessary to ensure that your business adheres to industry regulations and standards, maintains business agility and keeps client and customer trust.

It is important to, for instance ensure that your physical security protocols are effective. This includes requiring employees to store documents, thumb drives and backups of personal data in locked cabinets, as well as to notify security personnel about any strangers who are entering your premises. It is also crucial to create an «need-to-know» for all access. This includes requiring employees to use passwords, two-factor authentication and to check their privilege lists frequently.

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